Whether you are planning a small meeting or banquet to a large convention, we’ve got you covered. Our professional event staff is here to work with you through the event planning process.  Our team at the Utah Valley Convention Center will work with you on event flow, diagrams, catering options and custom menus.  Please let us know how we can help you and if you have an idea, just let us know.  We will do our best to make it come to life.  Our life is events; and want it to show through in the quality of events that we host.  Your success is our success, so let’s share in that!

How our process works.

Our first step is to put you in touch with one of our Sales Managers where they will try to identify all of your event needs. Many of the spaces in the facility are very different from others so we will try to find the spaces that will work best for your needs.  When booking a space, keep in mind, that when you provide catering for your event, it offers the ability to further discount your rental.  The same works for Audio Visual needs.  What can be identified up front; will help in offsetting facility rental.   

Here are a couple tips for getting the best deal.

Are your dates flexible?

Day of the week can affect rental rates similar to a hotel. Often renting space on a Monday or Tuesday can be more cost effective than on high demand days such as Thursdays, Fridays, or Saturdays.

Time of year or the month an event takes place can play a part in rental rates. Certain months of the year are very demanding for convention business, while other months may not be.  Ask what months would be less demanding or considered off season.  You may get a better deal if you can host an event in a less demanding month.

Who are you using for Audio Visual Services?

The Utah Valley Convention Center offers in house audio visual services. Because we own our own equipment, quite often we can offer a better deal than an outside vendor.  When possible, the UVCC welcomes the opportunity to provide a bid for your AV needs.  In additional to savings on equipment rentals through the UVCC, upon utilizing our services, power charges associated with AV will be waived.

Are you open to creating a custom menu with seasonal options?

Anytime we can create a custom menu, we seize the opportunity. Not only to show creativity, but to also be able to work within an individual’s budget.  Just because we have a menu doesn’t mean you have to stick to that…just ask and we will create. 

Are you working with a budget?

If you are on a budget, let us know. We will do our best to get as close to your budget as possible.  We may not always be able to fit within it, but we will certainly try. 

Once we have found the right options for your event, then we are ready to reserve your space.  The UVCC does require a license agreement and a deposit for all events. 

Upon completion of an agreement and deposit the event will be turned over to an Event Manager where he/she will work with you on the event logistics, from room sets, to timing of every event function. Your event manager will also be on site during your event to assist with any additional needs and coordination.